1. Purpose of the PAIA Manual
This Manual is compiled in terms of Section 51 of the Promotion of Access to Information Act, 2000 (Act No. 2 of 2000) ("PAIA") for the CHABAHIVA Trust. The purpose of this Manual is to guide requests for access to records of the Trust and to provide guidance on the grounds for refusal, request procedure, and prescribed statutory fees.
2. Contact Details & Information Officer
Name of Body: CHABAHIVA Trust
Registration Number: IT 3101 / 2009 (Master of the South Gauteng High Court)
SARS PBO Exemption Number: 930045684
Designated Information Officer: Information Officer, CHABAHIVA Trust
Electronic Mail: getengaged@chabahiva.org / prominence@chabahiva.org
Operations HQ: Unit 1, Pendoring Office Park, 299 Pendoring Road, Randburg, Gauteng, 2195
Registered Office: Africa Centre for HIV/AIDS Management, C/O Banhoek & Joubert Street, Stellenbosch, Western Cape, 7600
3. Guide of the Information Regulator
The Information Regulator of South Africa has published an official guide containing information on how to exercise any right contemplated in PAIA. Inquiries regarding this guide can be directed to:
The Information Regulator (South Africa)
JD House, 27 Stiemens Street, Braamfontein, Johannesburg, 2001
Website: inforegulator.org.za
Email: enquiries@inforegulator.org.za
4. Schedule of Records Available Without Formal Request
The following categories of records are automatically available to the public without requiring a formal request under PAIA:
- Public information brochures and website content.
- Terms of Reference for Open Calls for Funding Applications.
- Published educational materials featuring CT Giraffe.
- Statutory registration particulars (High Court registration and PBO status).
5. Records Requiring Formal Request (Form 2)
Access to the following records must be formally requested via the prescribed Form 2:
- Trust deed, founding constitution, and amendments.
- Minutes of the Board of Trustees meetings.
- Financial accounts, donor disbursement registers, and statutory audit reports.
- Grant evaluation scorecards and institutional due diligence dossiers.
- Personnel contracts and administrative correspondence.
6. Grounds for Refusal of Access
The CHABAHIVA Trust may lawfully refuse requests for access to records in accordance with Chapter 4 of PAIA, including the mandatory protection of personal information of third parties, commercial trade secrets, confidential fiduciary evaluations, and legal professional privilege.